In the time of COVID-19: Application details for Visa and Re-entry (updated on 24/6/2022)
2022/6/24
Japan Visa Information [Toll free, 24 hours a day and 7 days a week]
08000009783 [Toll free, 24 hours a day and 7 days a week (English language only)]Note
Please note that information posted here is for those who take the flight directly or take the connecting flights from Egypt to Japan. If you enter another country (excluding transit at the airport) during your trip between Egypt and Japan, different regulations may apply.You can find the following information in this website;
Border control measures | Basic flow of the visa application in the time of COVID-19 | Details of application for each purpose of entry into Japan | Certificate of Eligibility (if it was issued more than three months before the planned arrival in japan) | COVID-19 test within 72 hours prior to departing from Egypt | Living and Work Guidebook for Foreigners
IMPORATANT: Border control measures of Japan
| Type of approval of your entry into Japan | Preparations before departure | After arrival in Japan |
| From 1/6/2022: NEW period of quarantine |
||
| Diplomatic or official visa issued by the Japanese Embassy in Egypt after 1/4/2020 |
○A negative result certificate of COVID-19 PCR test within 72 hours prior to departing from Egypt must be present at the airport in Japan. (NOTE: Information written in the certificate is strictly designated. Please carefully check here.) ○Some airlines request the passengers to answer the online questionnaire for quarantine station of Japan and present its matrix barcode at check in at the Egyptian airport. 〇Visit Japan Web（visitors can use this site for quarantine, immigration and customs procedures) |
○Please check the necessary procedures with your embassy in Japan. |
| Visa (other than posted above) issued by the Japanese Embassy in Egypt after 1/4/2020 |
○A negative result certificate of COVID-19 PCR test within 72 hours prior to departing from Egypt must be present at the airport in Japan. (NOTE: Information written in the certificate is strictly designated. Please carefully check here.) ○[IMPORTANT] Please install the application for "Fast Track" and make the pre-registration with it at least 6 hours before your arrival in Japan so as to speed up the procedures at the Japanese airport. ○Some airlines request the passengers to show the matrix barcode of "Fast Track" or answer the online questionnaire for quarantine station of Japan and present its matrix barcode at check in at the Egyptian airport. 〇Visit Japan Web（visitors can use this site for immigration and customs procedures) |
General information: Border measures of Japan ○[IMPORTANT] Please install the application for "Fast Track" and make the pre-registration with it at least 6 hours before your arrival in Japan so as to speed up the procedures at the Japanese airport. ○Testing for COVID-19 upon arrival at the airport. ●You have to show a smart phone working in Japan which installed the necessary applications, at the airport. (If you don't have it, you must rent it at the quarantine area of the airport with your credit card) (Note: iOS 13.5 or later, or Android 6.0 or later is required to install the applications.) [If you don't pre-register information with the app for "Fast Track", you must complete the following] - Submission of a filled out and signed pledge (PDF updated on 15/4/2022) upon arrival at the airport - Answering the online questionnaire for quarantine and presentation of its matrix barcode upon arrival at the airport. ○You must show the certificate for completion of registration to the ERFS system (if you applied for a visa along with it). ○Additional measures may be applied without notice |
| Valid re-entry permit and valid resident card of Japan | ||
Visa application in the time of COVID-19
Basic steps for the visa application in the time of COVID-19
| If you received the certificate for completion of registration to the ERFS (Entrant, Returnees Follow-up System) system (PDF) from the Japanese organization (juridical person) to apply to stay in Japan for shorter than 90 days | Please click here |
| If you received both a) the certificate for completion of registration to the ERFS system (PDF), AND b) the certificate of eligibility (ORIGINAL) of the residence status for other than "Student", "Professor", "Cultural activities", or "Dependent" |
Please click here |
| If you received both a) the certificate for completion of registration to the ERFS system (PDF), AND b) the certificate of eligibility (ORIGINAL) of the residence status for "Student", "Professor", "Cultural activities", or "Dependent". (or combination of "Dependent" and one of those) |
Please click here |
| If you are a grantee of EJEP who received a) the certificate for completion of registration to the ERFS system (PDF), b) the certificate of eligibility (ORIGINAL), and the green light from CDM, Ministry of Higher Education. | Please click here |
| If your case is of visiting relatives/acquaintance in Japan and you received the letter of invitation which the relative/acquaintance in Japan agrees to comply with the pledge(Japanese, English). | Please click here |
| If your case is of family separation and you received the certificate of eligibility of the residence status for "Dependent". | Please click here |
| If you received the certificate of eligibility (ORIGINAL) of the residence status for "Spouse or Child of a Japanese National", "Spouse or Child of a Permanent Resident", the one for spouse or child of a "Long-term resident" or the one with number 1584, OR if you are a relative within the designated degree of a Japanese national, "Permanent resident", or "Long-term resident" |
Please click here |
| If you are a grantee of MEXT, or JICA scholarship program (other than EJEP). | Please make contact with the scholarship program officer |
| If you don't have anything from the Japanese Government, but the family member in Japan badly needs immediate assistance of you． | Please click here |
| Application with pre-screening | |
| 1 FIRST STEP |
Please write a message and/or send the image of document(s) written in the table below to the Embassy at ryoji@ca.mofa.go.jp Note: (a) Please do NOT email any other document than the specifed ones. Sending images more than that may cause delay of your visa process. (b) Please write only "visa application" in the subject line of the email. |
| 2 SECOND STEP |
The Embassy replies to the applicant with one of the following or combination of the following; (a) Arrangements for making an appointment with the Embassy (b) Further instructions about the documentation in addition to the basic documents posted at this website |
| 3 THIRD STEP |
Please come to the Embassy according to the fixed appointment to submit the necessary documents in person. Note: The Embassy accepts submitting the documents by a proxy. If the proxy is not one of the visa applicants, the proxy must bring a power of attorney filled out by the applicant. |
| 4 FOURTH STEP |
The Embassy examines the documents and maybe requests additional documents. When the result of examination is set, the Embassy makes contact with the applicant with email or telephone. |
| Other application ONLY for the holders of the COE for "Student", "Professor", "Cultural activities", "Dependent", "Spouse or Child of a Japanese National/Permanent Resident/Long-term Resident", and the COE with number 1584 | |
| 1 FIRST STEP |
Please make an appointment at https://visaapplicationcairo.timetap.com (The code you need to input is "Group2") IF any other applicant uses it intentionally or accidently, the Embassy does not allow the person to enter the Embassy or submit any document to it on the day of "appointment" by the unacceptable way. If you are not able to book an appointment at the site, please email at ryoji@ca.mofa.go.jp (Note: Making an appointment by email may cause delay of your visa process.) |
| 2 SECOND STEP |
Please come to the Embassy according to the fixed appointment to submit the necessary documents in person. Note: The Embassy accepts submitting the documents by a proxy. If the proxy is not one of the visa applicants, the proxy must bring a power of attorney filled out by the applicant. |
| 3 THIRD STEP |
The Embassy examines the documents and maybe requests additional documents. When the result of examination is set, the Embassy makes contact with the applicant with email or telephone. |
What does the applicant have to email to the Embassy at the first step if requested ?
| (NOTE: Do NOT email any other document than the specifed ones. Sending images more than that may cause delay of your visa process.) | ||
| IF the applicant received the following from the Japanese government or the relative/acquaintance in Japan; | Email to the Embassy at ryoji@ca.mofa.go.jp to send/write the following; | The Embassy is to send the following; |
| ○Certificate for completion of registration to the ERFS system only 【ONLY to stay in Japan for less than 90 days】 |
○The certificate of ERFS (PDF) ○Letter of the employer in Egypt for requesting a visa ○Invitation letter by the Japanese side |
○Further instructions about the documentation ○The way for making an appointment |
| ○Certificate for completion of registration to the ERFS system AND ○Certificate of eligibility (COE) for other than "Student", "Professor", "Cultural activities", or "Dependent" |
○The certificate of ERFS (PDF) ○The COE |
○Further instructions about the documentation ○The way for making an appointment |
| 【For visiting relatives/acquaintance】 ○Invitation letter |
○Invitation letter（Japanese/English） ○Proof of relationship between the applicant and the relative／acquaintance in Japan ○Resident card of the relative/acquaintance in Japan（If the inviter is a foreign national） |
○Further instructions about the documentation ○The way for making an appointment |
| 【Family separation case】 ○Certificate of eligibility (COE) for dependent |
○The COE(s) ○Resident card of the family member in Japan ○Certificate of enrollment/employment of the family member in Japan |
○Further instructions about the documentation ○The way for making an appointment |
| IMPORTANT: The Embassy never accepts the application WITHOUT the certificate of eligibility for the cases above to stay in Japan for longer than 90 days. Please be reminded that it is not negotiable. | ||
| The applicant did not receive anything from the Japanese Government, but the family member in Japan badly needs immediate assistance of her/him for such as hospitalization or giving a birth shortly 【Stay in Japan for less than 90 days】 |
○Purpose of visit ○Resident card of the family member in Japan ○Certificate of enrollment/employment of the family member in Japan ○Medical report or pregnancy notification |
○Further instructions about the documentation |
Details of application for each purpose of entry into Japan
Visa application of Diplomatic and Official passport holders
| Office hours | Please click here |
| Necessary documentation | - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - A diplomatic note (Note verbale from the Ministry of Foreign Affairs of Egypt (for Egyptian diplomats and officials)) |
| Processing time | In the time of COVID-19, the Embassy must send the documentation to Japan so as to get approval to the visa. When the visa is ready, the Embassy will make contact with the applicant. |
| Fees | Free of charge |
| Flight schedule | Upon issuing the visa, the applicant is requested to provide the Embassy with the confirmed flight schedule. |
Visa application ONLY WITH the certificate for completion of registration to the ERFS system
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Copy of the certificate of ERFS - Provisional flight schedule (not a ticket) (For business) - Itinerary in Japan - Letter of the employer in Egypt for requesting a visa - Certificate of employment - (*Copy of) Invitation letter by the Japanese side - (*Copy of) Letter of guarantee by the Japanese side - (*Copy of) Information on the Japanese side (such as a certified copy of the incorporation register) (* The originals may be requested during the visa process) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Visa application with the certificate for completion of registration to the ERFS system AND the certificate of eligibility for "Student", "Professor" and "Cultural activities"
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Copy of the certificate of ERFS - Provisional flight schedule (not a ticket) - Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) - Copy of the scholarship/fellowship award certificate or contract with the Japanese side IMPORTANT:for those who do NOT have the certificate of eligibility for "Student" with number "2022" ) - Confirmation letter(applicant) - Confirmation letter(receiving organization) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Visa application of the EJEP grantees
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Copy of the certificate of ERFS - Provisional flight schedule (not a ticket) (The applicant must check with Central Department of Mission (CDM), Ministry of Higher Education about it.) - Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) - Original of the Financial Support Letter issued by Central Department of Mission (CDM), Ministry of Higher Education and its copy |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | The visa application fee can be waived only when you present the original of the Financial Support Letter from CDM at the time of application at the Embassy, otherwise you must pay by cash when you receive the visa. (We do not accept sending it by email in any later step of visa procedures) |
Visa application with the certificate for completion of registration to the ERFS system AND the certificate of eligibility other than for "Student", "Professor" or "Cultural activities"
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Copy of the the certificate of ERFS - Provisional flight schedule (not a ticket) - Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
【When the applicant above wants to apply together with the family that each has the certificate of eligibility for dependent】
| IMPORTANT: The Embassy never accepts the application WITHOUT the certificate of eligibility for this case. Please be reminded that it is not negotiable. | |
| Timing of the application | Please apply together with the family member who applies for a visa with something other than the COE for dependent. |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Visa application for visiting relatives/acquaintance in Japan
| IMPORTANT: The relative/acquaintance residingin Japan has to pledge(Japanese, English) to take quarantine measure as inviting person. IMPORTANT: The acquaintance in Japan is limited to be foreign national who have a relationship to him/her equivalent to a relative, or who is recognized his/her necessity to visit Japan. |
|
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Provisional flight schedule (not a ticket) - Itinerary in Japan - Invitation letter (Japanese, English) - Latest bank statement (For visitng relatives) - Proof of relationship between the applicant and the relative in Japan - Copy of the resident card of the relative in Japan (If the relative is a foreign national) (For visiting acquaintance) - Statement of reason why the applicant needs to visit the acquaintance - Any document shows the relationship between the applicant and the acquaintance [If the applicant does NOT cover the expenses by him/herself] - Letter of guarantee - Latest bank statement of the guarantor - Copy of the resident card of the relative/acquaintance in Japan (If the guarantor is a foreign national) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
【Family separation case】(Each applicant must have the certificate of eligibility for dependent)
| IMPORTANT: The Embassy never accepts the application WITHOUT the certificate of eligibility for this case. Please be reminded that it is not negotiable. | |
| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) [From each applicant] - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) [One for the family] - Provisional flight schedule (not a ticket) - Copy of the resident card of the family member in Japan - Copy of the certificate of enrollment/employment of the family member in Japan - Statement of reason why the family need reunion [One for the family of scholarship/fellowship grantee] - Copy of the scholarship/fellowship award certificate of the family member in Japan |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Visa application with the certificate of eligibility of the resident status of "Spouse or Child of a Japanese National", "Spouse or Child of a Permanent Resident", the certificate of eligibility for spouse or child of "Long-term Resident", the one with number 1584, and stranded "Permanent Resident"
| Note | Please note that "Permanent Resident" is a legal term of the Japanese Government and it does not include residents with the status of "study", "professor" or any other status that grants stay in Japan longer than 90 days. |
| Office hours | Please click here |
| Necessary documentation | (Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Provisional flight schedule (not a ticket) - Statement of reason why the applicant urgently needs to enter into Japan - (If any) Certificate of eligibility and its copy (if it was issued more than 3 months before the planned arrival in Japan) (if you have a proof of relationship with the Japanese spouse/parent or the permanent resident, though you don't have the certificate of eligibility, please do not hesitate to email us (ryoji@ca.mofa.go.jp).) |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Visa application and "special exceptional circumstances"
If the family member in Japan badly needs immediate assistance of the applicant for such as hospitalization or giving a birth, please do not hesitate to email us (ryoji@ca.mofa.go.jp).| Office hours | Please click here |
| Basic necessary documentation |
(Additional documents may be requested during the visa process) - One filled out and signed visa application (designated form) - Two photos (4x6) - Valid passport and its copy - Provisional flight schedule (not a ticket) - Statement of reason why the applicant urgently needs to enter into Japan - Copy of resident card of the family member in Japan - Copy of certificate of enrollment/employment of the family member in Japan - Proof of relationship between the applicant and the family member in Japan - Copy of medical report or pregnancy notification |
| Processing time | When the result of examination is set, the Embassy will make contact with the applicant. |
| Fees | Please pay by cash when you receive the visa |
Certificate of eligibility (updated on 28/12/2021)
The way of conditional extension of validity (updated on 22/6/2022)
Certificates of eligibility may be valid over its original validity (three months from the date of issue) as shown in the following table, ONLY WHEN a declaration (designated format: posted below) is newly issued by the receiving institution/individual in Japan.| Date of issue | Valid through |
| Between January 1, 2020 and April 30, 2022 | October 31, 2022 |
| Between May 1, 2022 and July 31, 2022 | Six months from the date of issue |
○Declaration format (MS WORD) for status of "Dependent", "Spouse/child of a Japanese national/Permanent Resident" or else
○Declaration format (MS WORD) for status of "Student", "Professor", "Cultural activities" or any other job related ones
COVID-19 test within 72 hours prior to departing from Egypt
IMPORTANT: Note to those foreign nationals planning to re-enter Japan with re-entry permission(The message about the COVID-19 test is also applied to those who enter Japan with the visa.)
In principle, you are strongly recommended to request the testing institution to fill out, sign and stamp the designated form.
Designated form and its specimen (English/Japanese)(PDF) (updated on 10/6/2022)
Desingante form and its specimen (Arabic/English)(PDF) (updated on 10/6/2022)
You can find the testing institutions that accept the designated form at the following site;
https://www.eg.emb-japan.go.jp/itpr_ja/r_covid19.html#PCR
(Information at the site is in Japanese, but you can find the names in English)
If you don't find a testing institution which accepts the designated form, you can submit a certificate with ALL of the following information written in English.
Please note that if you submit the certificate other than the designated form, it might take extra time for quarantine inspection and immigration inspection.
(1) personal information of an applicant (name, date of birth)
(2) proof of authenticity of the COVID-19 test result (way of taking a sample(limited to the way mentioned in the format), testing method (limited to the method mentioned in the format), result, date and time of taking the sample, date of issuance of the certificate)
(3) information of a medical institution(name and address of the medical institution)
Living and Work Guidebook for Foreigners
Immigration Services Agency of japan have released the English version of Guidebook on Living and Working (Fourth Edition, March 2022).We hope that all the foreign nationals are able to enjoy their life in Japan without problems by utilizing the information contained in this guidebook.
https://www.moj.go.jp/isa/support/portal/m_nyuukokukanri10_00010.html